Working for a company is similar to that of a roller coaster ride. This is so because the ride may give a different experience to different people and add to that there exist various ups and downs. Moreover, according to the law of nature, which states that there is an end to every ride, so does our work in a company.
There may be various reasons for one to quit/ resign a job, the causes may include the following:
- Health issues
- Financial problems
- Availability of a better paying job
- Family-related issues
So, we might know the steps involved in the effective communication process, i.e., for every message, there should be feedback as this would ensure the effectiveness of the communication. As a result, to every resignation letter submitted there should be some acknowledgment from the management side, this is called the resignation acceptance letter. Moreover, this will also help in ensuring a smooth transition from one job to another one.
Also Read: How to Write Resignation Letter Due to Health Issues with Formats
Different companies have adopted various methods of addressing this issue, and some companies might also have a separate cell to address the problems related to resignation. In contrast, in other companies, this issue might be addressed by the higher-level authority/head. The work of this officer/ the cell would include investigating the reason for the resignation of their employee. Given that an employee is one of the best performers of the organization and resigns due to less pay, in this case, the management might request the concerned to stay back by quoting a revised high pay. But, if an employee resigns due to other reasons which might be beyond the management’s consideration, then it solely depends on the employer to accept the resignation.
The resignation acceptance letter is a way of formal acknowledgment of the employees’ experience and contributions to the organization and henceforth relieving him/her from the organisation’s services (once after serving the notice period).
Steps to Write a Resignation Acceptance Letter
- Adopt right structure and format: Includes usage of correct font style, size, and spacing between the margins.
- Include Date, Name of the employee, Designation, Contact information.
- Subject: Resignation acceptance letter
- Include a salutation: such as Dear(name)
- Mention the final date of employment
- Add other necessary details
- Express a few words of appreciation: it’s always better to acknowledge their effort during work with the organization and wish them luck for their future goals.
- Add a complimentary close: use of wordings like “Sincerely” / “Best wishes”/ “Regards”
- Signature
- Designation of the person accepting the resignation
Points to Remember
- Keep the letter short
- Make use of the right subject line
- Proofreading
- Adopt the usage of a professional language
Resignation Acceptance Letter Format
Here is the format of the letter:
Name
Designation
Company
Company address
Date
Employee name
Employee ID
Address
Subject: Resignation Acceptance letter
Salutation
It is with regret that I acknowledge your resignation letter dated [date] from your position as [title]. Your resignation has been approved, and according to the norms of the company your final day of work will be [date].
It was an absolute pleasure to work with you, and on behalf of our entire team, I would like to wish you the best for achieving your future goals. [include other information here about the resignation process of the company.] The accounting department will clear your pay on or before(date).
Please feel free to contact about any queries and you can contact us for any future references.
Thank you again for your hard work and loyalty.
Sincerely,
( Signature )
Resignation Acceptance Letter Samples
Here come some sample letters, which can be modified according to the situation:
Sample 1:
Christopher
Director of IT
TIDEL Park
Rajiv Gandhi Road,
Chennai 600113
July 30, 2020
Arun
18, Anna Salai
Chennai,
Subject: Resignation Acceptance letter
Dear Arun
It is with regret that I acknowledge your resignation letter dated July 30, 2020, from your position as Network Administrator with TIDEL park. Your resignation has been approved, and according to the norms of the company your final day of work will be August 15, 2020.
It was an absolute pleasure to work with you, and on behalf of our entire team, I would like to wish you the best for achieving your future goals. The accounting department has been notified to pay you till August 15.
Thank you for your hard work and loyalty.
Sincerely,
Christopher
Sample 2:
Alvaro Morte
Director of E&T
Heist University
La casa Road,
France 600113
July 30, 2020
Rio
18, De papel
Paris,
Subject: Resignation Acceptance letter
Dear Rio
It is a matter of regret we had to acknowledge your resignation letter dated July 30,2020 from your Associate Professor position. The management has accepted your resignation letter and as per the employment norms you will have to serve the notice period of 20 days. You will be relieved on August 19,2020.
We request you to collect your experience certificate and clear all your dues and payments from the accounts department on or before August 18.
We are thankful for your exceptional attendance record, excellent work ethics and we wish you all the best for your future goals.
Warm Wishes,
Director E&T
( Signature )
Sample 3:
Peter Mills
Project head
L&T
Navi Mumbai,
Maharashtra.
July 30, 2020
Rocky
(LT6789776)
19, AW road
Pune.
Subject: Resignation Acceptance letter
Dear Rocky
This letter is in reference to your resignation letter submitted on date July 29, 2020. Thereby, I wish to inform you that your resignation has been accepted by the organization and hence you will be relieved from the services on Aug 10,2020.
Your resignation letter has been forwarded to the accounts department for clearance the of your dues. You are asked to collect your experience certificates for the HR department.
It was a great pleasure to have you on board for our projects. We wish you all the best for your future works.
With warm regards,
(Signature)
I hope this guide will help you to draft a perfect Resignation Acceptance Letter. Comment down below if you have any queries.