How to write a REJOINING Letter? Step-by-step Instructions

You may need to take a very long leave of absence at some point during your work, such as if you get unwell, need to take paternity leave or need to care for a dear one. Before you can resume work after a leave, your company may require an official letter of purpose. On this page, we’ll go over why it’s important to write a return to work letter after getting a leave of absence, how to plan for your return to work and how to write a return to work letter.

What is a Rejoining Letter?

A rejoining letter is a formal letter issued by a former employee requesting to return to the firm. A rejoining letter is often written to the corporation’s Manager or Managing Director or CEO or HR administrator.

A rejoining letter is a notifying letter sent to a company requesting that they rejoined the organization. If a member quits his or her place of employment for personal reasons and desires to rejoin the organization, a letter is written to the company with a request to join the organization.

However, after your capitulation is accepted, it is tough to rejoin the organization since the organization loses trust in you and has to examine numerous documents for your settlement following abdication. It is far from impossible to rejoin whether there is an unacknowledged abdication. In the instance of long and extended absences, such as maternity leaves or absences due to a medical condition, it might be anything but tough to rejoin the organization for a variety of reasons.

How to get ready to return to work?

Here are some suggestions to help you prepare for when you may return to work:

1. Ask for a phased return

Contemplate a gradual return to work if you are going back to work after being unwell and are still having lingering symptoms. This will allow you to progressively resume your usual duties. Employees with phased returns can start working part-time on specific days of the week or through reduced workdays, enabling them to come back to work at their own tempo.

A phased return may limit the sorts of duties you undertake at work until you are healthy enough to resume all of your obligations, depending on the details of your recovery and employment. To establish a strategy that is advantageous to both you and the employer, discuss your requirements and plan with your manager and physician.

2. Stay in contact 

Keep in touch with your colleagues and supervisor throughout your time off to obtain frequent information on operations, targets, and other developments to ensure a seamless return to work. If you can’t keep in touch, set up a meeting with your boss either before or right after you return to hear about any advancements or changes you might have missed.

Keeping in touch with your coworkers might also help you retain good working connections and get support while you’re gone.

3. Ask for help

If you have queries or worries regarding your workload after going back to work after a prolonged leave of absence, seek assistance from colleagues, your HR manager, and/or your manager.

Rejoining Letter Format 

Every official letter must follow a specific format. Similarly, a rejoining letter should be written by the employee in a correct manner to persuade the appropriate authorities to contact you for an interview. 

The rejoining letter format:

  • Date
  • Name and designation of the recipient
  • Name and address of the company
  • The subject of the letter
  • Salutation, for example, Respected Sir/Madam
  • Body of the letter  
  • Closing the letter
  • Your name, address and contact number

How to write a Rejoining Letter?

To create a successful letter of purpose to return to work, follow these instructions:

1. Send the letter to the appropriate individual

You may also need to address your back to work statement to a manager or a human resources person, based on your corporation’s regulations and structure. This individual, in whatever role they have within the firm, is most likely the one who organized your time off from work.

2. Thank them for approving your leave of absence

The correct etiquette for a back to work letter, like with other business letters, is to begin with gratitude for allowing your leave. Analyze how your absence helped you to recuperate and recover health, care for a dear one, or otherwise adapt to changes in the household.

3. Please provide all necessary paperwork

The paperwork you’ll need is determined on your cause for being absent as well as your company’s rules. This paperwork might be in the type of documentation you were given when you originally took your leave or a particular return to work intention form that your employer needs workers to fill out.

Furthermore, if you are going to work after being ill or getting treatment, your employer may ask you to submit a doctor’s discharge letter stating that you are well and capable of returning to your previous position. If you want to attach a doctor’s discharge letter, make sure it specifies the cause for your leave as well as any limitations you’ll have to follow when you come back to work.

4. Describe how you intend to re-acclimate

Mention specific actions you intend to take in your back-to-work letters to guarantee a seamless transition back to the office and your previous level of performance. You might state, for example, that you’ve spoken with your assistant and that they’ve emailed you meeting notes to assist you in catching up.

5. Thank you at the end of the letter

To show your respect and appreciation, thank your supervisor, human resources person, or boss once more for their assistance and flexibility during your leave.


And that’s how you should write a rejoining letter. Keep these key points in your mind while writing. Never forget to close your rejoining letter with gratitude. 

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